Working with Lists

Working with Lists


The Lists module allows you to create custom lists of profiles in your database. Use the Lists module when the list of people you need to create would not best fit into a ministry, church role, or your growth path. Some examples might include: a list of people who volunteered for something; or a list of people with a specific skill set (like doctors). Keeping a list of the doctors in your church could be useful if you tend to run medical missions. But being a doctor is not a ministry, nor a church role, nor does it fit in the growth path. And so Lists is the right place to put it.

How lists are organised


It is important to understand how lists are structured. To help you stay organised we have added a List Category feature that allows you to group your lists into categories. Every list needs to fall under a list category. For example, you might create a list category called "Volunteers" and then create individual lists in that list category for all the different kinds of volunteers you want to record.

Creating a new list category

To create a list category:

  • Open the main menu and click Church Life >> Lists.

  • Click New Category.


  • Fill in the Category Name
  • Display Order: Choose the display order for the list. "1" places the category at the top when viewing your categories, "2" places it second, etc.
  • List Sort Rules: You can choose from FieldID, Alphabetically, or Display Order​ to determine how you would like the lists within this category to be arranged.
  • Click Save

Creating a new list

To create a new list:

  • Decide if you need to create a new list category for this list, or whether it fits under a current list category. If you need to create a new list category follow the steps outlined above.

  • To add a new list to a list category, click the View Lists button next to the correct category.

  • This opens the list view. Click the New List button.

  • List Name: Fill in the name of the new list.

  • Category: Select which list category it belongs to.

  • Display Order: Choose the display order for the list. "1" places the list at the top when viewing your lists, "2" places it second, etc.

  • Who can edit this list?: Set the permission levels for editing this list. This topic is covered in detail in "Permission Levels".
  • Metric: This module is in beta phase. Once completed the Metric module will allow you to generate reports for the lists you have activated.
  • Show on mobile app: Select whether this list will be displayed on the mobile app.

  • Is Active: Select whether the list is active or not. This feature allows you to disable the list while you edit it. Once you are done, you can set it to active again.

  • Description: Fill in a short description of the purpose of the list.

  • Click Save.


Adding profiles to a list


To add profiles to a list:

  • Open the List module from the main menu: Church Life >> Lists.

  • Open the list you want to add people to by clicking the Lists button next to the list category and then clicking the List Members button.

  • In the text field provided, start typing the name of the person you want to add (you will need to type in 3 letters before the system will auto-suggest someone). 

  • Click on the name of the person you would like to add, and then click the Add button. They will then be added to your list.

  • To remove a person from a list simply click the Remove button next to their name.

  • Quick tip: if you need to quickly add someone to your database click the quick add button in the top menu bar. Note: This will only add them to your database; you will still need to add them to the list of your choice.

Adding people to lists from a search


If you want to add a set of people to a list you can do this easily using the Search module

To add people to a custom list from a search:

  • Open the Search module from the main menu: Database >> Search People.

  • Search for the set of people you want to add to a list. For example, if you want to add all the men to a Men's Ministry list then search for all the men by clicking More and then selecting from the Gender drop-down list.

  • Click Search

  • Next, click the Selected People button and then select Select all. This will select everyone in your search.

  • Click Selected People again and then select Sync list. A pop up will appear allowing you to choose which list you would like to sync.

  • Select the list and click Sync.

  • Note: there is a checkbox that allows you to reset the list. If you select this all previous records in that list will be removed and it will be repopulated with your current selection.


Sending messages to a list


Sending messages to a list, whether they are SMSes, emails, or Push-Notifications, is very easy. All you need to do is open a list by clicking the List Members button next to a list, and then clicking the Send Message button.

From there you can select what kind of message you would like to send.

Do you have feedback about the Lists module? We would love to hear from you! Please click here to send us your thoughts or just click below to tell us how you found this article.

Did you find this article helpful?