Introduction to Events
Event organisation is one of the biggest administrative burdens a church carries. Even a simple event has numerous aspects to it that usually require the use of a host of tools. Registration is usually handled by MS Excel docs or a third party online ticketing system; communication is then handled by email or a third party SMS system - but firstly, you have to upload all the info, and then you have to keep it up to date!; payments are then made in cash or EFT, but have to be checked manually; and finally check-in at the event is usually managed using MS Excel spreadsheets. Lots of them :)
Imagine if a church could have all of these needs met with just one tool allowing you to handle registration, communication, payment, and check-in with ease. GoDoChurch is that tool! We have created a comprehensive Event module allowing churches to manage events with ease.
Overview of how the Events module works
Let's begin with a birds-eye-view of how the Events module can help you organise an event.
You begin by creating an event in GoDoChurch, stipulating a number of people who can attend, various registration types/costs, whether there is child care, and when the registration opens and closes. GoDoChurch then creates a custom registration web page for you from which your congregation can register. Oh, and if you want to customise this registration page with your event logo we can do that too.
Invite people to the event
You can then copy the link to this registration page and send it to your congregation via email or SMS using the Messaging module. You could also post the link to your church website or Facebook page.
Register people for the event
When people click the link they are taken to the event registration page where they can register, and pay, if needs be. Alternatively, you could have people sign up on paper at church and then add their info into the system manually later. Or lastly, you could set up a computer/touchscreen at church and launch your very own custom event registration page and have people registered that way.
Send people a ticket
All the registrants' info is captured for you in GoDoChurch. When a person registers they receive a confirmation email with their digital ticket attached. If you would like to send a custom confirmation email containing extra info about the event (parking, for example) we can do that for you too.
Communicate with registrants
At any point, you can send a custom message to all those who have registered, or all those who have yet paid, or perhaps all those who requested child care. GoDoChurch handles all this for you with ease - no need to port all your registration info to third party email and SMS programmes.
If a person pays online GoDoChurch will track this for you, or alternatively, you can manually mark someone as having paid.
Sign people in at the door
On the day, open GoDoChurch on a laptop and sign people in using their registration code.
You can link attendance at events (such as marriage courses or foundation courses) to the custom metrics in your database allowing you to track the growth of these events over the years. Very useful for events that are closely tied to your discipleship growth path.
Rinse and repeat
We have built a template feature into GoDoChurch which allows you to create copies of events, meaning that if you host an event regularly (eg. a members course) you can use a template of that event each time it runs, saving you a lot of time.
Paid vs. free events
GoDoChurch allows you to create paid or free events. If your event is a paid event you have the ability to create different registration types with different prices (very useful for giving discounts to families or pensioners). You can also add childcare for events and stipulate the cost per child.
At the moment paid events are only available for churches in South Africa. If you are based in another country and would like us to make this feature available to you please let us know at email@example.com.
There is some setup required to activate paid events for your church. We cover this in detail in this help article: Setup online payments.
To get started creating events read: Creating an event.